End of G Suite Legacy Free Edition? Here’s What You Should Do


Google Workspace (Formerly G Suite)

What Was G Suite? 

In 2006, Google introduced Google Suite, allowing businesses to use Google services on their own domains for a monthly subscription fee.  

G Suite Legacy offers business professional email, shared calendars, online document editing and storage, video meetings, and much more through a cloud-based suite of collaborative productivity apps.

For an additional cost, one can have email addresses that appear like yourname@yourcompany.com, manage users with G Suite Admin, and increase Google Drive capacity.

With G Suite, businesses can use Google’s suite of cloud-based productivity and collaboration tools as the backend of their business. In other words, it is not compulsory for companies to use their own network storage, email server and other tools.

Gmail, Google Talk, Google Calendar, and Google Page Creator were among the first products made available.

It eventually grew to include Google Docs, Sheets, Slides, Forms, Drive, Google Chat, and Meet, but several functions were lacking. 

Lately, Google has changed the arrangement so that consumers can continue using the G Suite legacy free edition plan for personal usage while paying a set cost for business use. As long as you select the cost-free personal transition plan by June 27, nothing changes.

What Is Google Workspace?

Originally called “Google Apps for Your Domain”, Google Workspace is the evolution of G Suite or Google business suite.

The name was later changed to “Google Apps” before being changed back to “G Suite” in 2016. Google’s collection of intelligent apps is called Workspace.

Google Workspace is not just email; it’s much more than email—it comes with a variety of useful apps and features. 

Google Workspace Features

Here are the features that come with Google Workspace: 

Gmail

With around 1.8 billion users and over 26 percent of the market, Gmail is one of the most widely used email clients. Users can get an improved, ad-free version of their preferred online email client with Google Workspace. 

Employees can have their own Gmail accounts with email addresses of the company domain name (for example, sales@abcdcompany.com or jack@abcdcompany.com) thanks to Google Workspace.

Google Calendar

Many people use Google Calendar, a popular Google app to schedule calls with customers, set deadlines, and create reminders for important tasks or projects.

Google Workspace Calendar makes it easy to create different calendars that are accessible to everyone on your team or company, such as task calendars, holiday calendars, leave calendars, project deadlines, etc.

Google Drive

Each employee’s Google Workspace account comes with a minimum of 30GB of storage, allowing you to organise, share, and access all of your information in one safe location.

Accessible from anywhere, Google Workspace Business, Enterprise, and Teams editions offer unlimited storage.

Google Drive Search

The paid version of Google Drive offers advanced reporting, 24×7 support, sharing controls, and twice as much capacity as the free personal drive and Gmail.

Google Docs and Google Sheets

Google Docs and Google Sheets are widely used programs that let companies create and update spreadsheets and text documents online without storage.

Without the need to convert files to Google’s format, Google Workspace enables quick editing of all file types and formats.

The real-time commenting and unlimited versions of Google Docs and Spreadsheets are two of its strongest features.

Google Keep

With Google Keep, you can keep track of frequently asked questions, create to-do lists and notes, and set reminders to stay on track. It syncs with all of your devices.

Google Workspace Admin Console

Google Workspace Admin Console

The Google Workspace admin console, which is far superior to G Suite or Google Business Suite, enables business owners to manage everything from a single location.

Google Chat

Google Workspace’s Google Chat is a dedicated group workspace with 1:1 chat and group chat. 

Google Meet

Conferencing and video calls are made simple with Google Meet. One can join meetings immediately from a Calendar event or an email invitation with the more recent version of Google Workspace.

Moreover, with Google Workspace’s enterprise edition, users can dial in when offline or without an internet connection. This is especially useful for those who spend a long time on the road.

Google Forms

Many businesses use Google forms to collect the information they want. It is simple to create and intuitive to use.

Google Slides

Google Workspace also offers Google Slides, the equivalent of Microsoft PowerPoint. It supports unlimited version history, real-time collaboration, and commenting.

Google Sites

This particular feature is useful for hosting websites like WordPress.

Endpoint Management

Google Workspace Endpoint Management makes it easy to deactivate Google services on a lost or stolen phone.

If necessary, the admin can remotely erase Google Workspace data from devices using this feature.

Cloud Search

Users can search across all of the company’s content in Google Workspace, including Gmail, Drive, Docs, Sheets, Slides, Calendar, and more, thanks to Cloud Search.

Vault

Businesses can manage, store, search for, and export email, Google Drive file content, and recorded chats with Google Workspace Vault. The ability to archive all data and set retention policies.

Compatibility

Google Workspace accounts are simple to switch from personal Gmail accounts to Google Workspace accounts and are compatible with a variety of mobile devices.

Uptime

High reliability and uptime are also features of Google Workspace. For covered services, Google Workspace provides a 99.9% Service Level Agreement (SLA).

Since email is a crucial part of every organisation, Google Workspace has no scheduled downtime or maintenance windows. Their entire network of data centres is created with redundancy in mind.

Secure System

The world’s leading businesses, like HP, Verizon, Whirlpool, and Salesforce, trust Google Workspace because it is built on the Google Cloud Platform, which offers the highest level of security.

Each and every one of Google’s products, including Google Workspace, is supported by the company’s industry-leading knowledge and expertise.

How does Google Workspace protect you and your data

Google Workspace Data Protection

Google Workspace Admin

Google Workspace Admin allows the administrator to view reports, manage data protection, and take control of mobile devices. Administrators of Google Workspace can also prevent employees from using less secure apps.

Encryption (TLS)

Google Workspace offers email encryption in transit.

Certs, Audits, and Assessments

Google Workspace undergoes regular third-party audits.

Data Retention

With Google Workspace, you can retain, archive, search, and export your data.

Privacy

Google Workspace makes sure that all information on the site is kept private and is never used for marketing.

Transparency

To keep customers informed, Google consistently releases transparency reports. 

How to Move to Google Workspace

Step 1Select your preferred Google Workspace plan with Exabytes

Exabytes Google Workspace Pricing Malaysia

Step 2:  Activate your account by signing into your Google Admin Console. with your Google Workspace email address and password.

Step 3: Click “Start Setup” in the admin console to launch the setup wizard. Each team member would have their own domain email address to be able to use all Google Workspace services like Gmail, Calendar, Meet.

Users can be manually added at any time. Additional domains can be added or created as email aliases.

Step 4: Follow the steps to verify the domain in the Admin console. Add the verification code received to the website or the domain settings.

Google Workspace has excellent instructions for every DNS registrar and DNS provider on verification of the domain. When creating the domain, add Gmail MX records with a single click.

Step 5: Follow Google Workspace quick start guides to set up the additional apps, like Google Drive, Google Calendar, Google Contacts, etc. 

While the G Suite is closed, it is recommended to move to Google Workspace, to enjoy all the privileges of G Suite, but in a much more enhanced manner. 

Connect with Exabytes to learn how to start using Google Workspace for your business.



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