Key Benefits of Using Office 365 for Productive Teams


benefits of using Office 365 for productive teams

Productive teams are about focusing on the core tasks and operational efficiency towards the core factors that significantly improve the overall outcome for the businesses. 

However, there are some indirect elements of business that needs a substantial solution, or else they can turn hurdles for the business operations. 

Think of the information systems security or systematically managing the data, if they are managed in a structured and secured manner like Microsoft Office 365, the teams can focus more on the core tasks.

However, if the teams do not have adequate productive support, it can lead to challenges. 

Office 365 is a Microsoft product line that is much enhanced and a cloud version of Microsoft Office versions.

For businesses, Microsoft Office 365 is a potential solution available in various subscription license formats, which is resourceful for managing product teams.

Small businesses or large corporations or individual professionals, everyone has a license model option suitable in Office 365

One needs to just login into the Office 365 account, choose the subscription plan that fits the organizational requirement, and start using the collaboration software suite

Some of the key benefits of Office 365, as to why it is termed as a potential solution for productive teams are 

1. Bundled Solution

Microsoft 365 Bundle Solution

Office 365 is a comprehensive package offering Word Processing, SpreadSheets, a To-DO Tasks app, PowerPoint presentations, Microsoft Teams, Publisher, and many more solutions into one package. 

Users according to their preferences can download and install the whole Office 365 package or choose to download the applications which are of more resource to them on their systems.

Unlike the conventional Office packages, their solutions are cloud-based and can be accessed anytime by simply logging into the access account. 

Despite the data being saved in the respective systems, the auto-save feature is one of the major developments in the Office 365.

One needs to have proper internet connectivity to the devices, and the data is saved in real-time in Office 365 applications, and the question of having unsaved data in the files is passe. 

2. Cloud Storage

Microsoft OneDrive

The other key advantage of Microsoft Office 365 is how cloud storage is integral to the service offerings in the subscription plan

Basis the subscription package, there is a certain amount of OneDrive storage available for each of the users integral to the business account. 

The key advantage of cloud storage is the regular backup of your files and being accessible from the web or other devices. 

3. Multiple Device-based Data Management

In Office 365, the users can install and login into five devices at a time for every user.

Thus, for each Microsoft account, the users get to use the subscription packages on multiple devices, and all in sync is possible for the businesses. 

The key advantage of such real-time data sync among the multiple devices helps the business teams to work and access the information, documents, and files without having to worry about carrying the specific devices. 

For the users working with Office 365, working in remote locations can be a potential solution. 

4. Collaboration and Communication 

The other key advantage of this solutions is how the systems can be collaborative among Microsoft Office 365 users. 

Users from one specific group can have authority to login, and access collaborative tools like Microsoft Teams, which is a communication platform. 

Microsoft Teams

Though Microsoft Teams can be used by the users, with the external groups too, the scope for the creation of channels, and adding members to each of the channels can help Office 365 users from specific departments access the communication more effectively. 

Related: How to use Microsoft Teams Effectively?

5. Applications Auto Upgrades

In conventional Office packages, the users must rely on the system settings for updating any new patches available for the Office solutions or wait for the service packs’ availability. 

In this solutions, the users hardly need any effort on upgrades, as Office 365 login into the devices ensures any kind of system updates required are automatically managed.

Thus, there is little for the Office 365 users to worry about the security limitations if any to the application systems. 

6. Work on the Go

Have you missed carrying your laptop or smartphone on your travel and need to access the work documents or create documents? 

With the simple and effective scope of Office 365 login to a web account, users can start creating documents, share them among the teams or send them by email to the clients, etc. 

All these tasks can be done seamlessly by just logging into your account over a web browser.

The only requirement for good access is a good internet connection that can help in managing Office 365 file access and collaboration on the go. 

7. Pricing Solutions 

Earlier, Microsoft services were available as license versions that needs to be purchased for a specific system or version, etc. 

With Office 365 affordable pricing plan, the structure is different. Users need not worry about versions, license limitations, etc.

At any time, the users are accessing the latest version of Office 365 solutions, and the pricing plans are subscription based. 

Thus, for account users, the services are like monthly subscriptions and annual models wherein the flexibility is high, and no upfront licensing costs. 

8. Scalability 

Microsoft Office 365 users have the scalability for the systems, in terms of increasing the number of users in the group, and accordingly, the business owners can decide on the user group requirements. 

The scalability and flexibility of this online collaboration software for the users are high, and thus, it helps in improving the overall management solutions. 

Exabytes Malaysia offers plans starting as low as RM12.99/user/month for Microsoft / Office 365 plans with FREE 50 GB Cloud Backup.

To know more about the benefits of this cloud based services, and how productive teams can be making more effective by signing up Office 365 pricing plan, reach out to the Exabytes Malaysia team to know more about online collaboration tools

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